how to protect a word document from being edited

Note: Your choices might be limited if an administrator has set custom permission policies that individuals can't change. In the Permissions dialog box, select Restrict permission to this document, and then assign the access levels that you want for each user. Select Info, choose Protect Document, point to Restrict Permission by People, and then select Restricted Access. Ranjit might also decide to apply a five-day limit to both Adele and Alex's access to the document. and give Alex permission to edit the document. IRM lets you apply restrictions on a per-user, per-file, or per-group basis (group-based permissions require Active Directory).įor example, in a document Ranjit creates, he might give Adele permission to read but not change it. Information contained in the document is not sent to the licensing server. This process is required for each file that has restricted permission.ĭownloading permissions requires that Microsoft 365 send your credentials, which includes your e-mail address, and information about your permission rights to the licensing server. The use license defines the level of access that you have to a file. The first time you try to open a document with restricted permission, you must connect to a licensing server to verify your credentials and download a use license. The RMS administrator can configure company-specific IRM policies that define who can access information and what level of editing is permitted for an e-mail message.įor example, a company administrator might define a rights template called 'Company Confidential,' which specifies that an e-mail message that uses that policy can be opened only by users inside the company domain. To use IRM in Microsoft 365, the minimum required software is Windows Rights Management Services (RMS) Client Service Pack 1 (SP1). Using IRM in Microsoft 365, you can rights manage XML Paper Specification (.xps) files and the following Word file types:

How to protect a word document from being edited